Washington Humane Society Donor Privacy Policy

The Washington Humane Society is committed to the highest standards of integrity in all fundraising efforts and to the ethical collection, retention and use of information on donors and prospects in the pursuit of institutional goals. To accomplish this, we commit to the following:

1. The Washington Humane Society will seek and record only information that is relevant to the programs of the organization.

2. The Washington Humane Society's active donor file will not be exchanged with, given to, sold to or rented to any other organization.

3. Documents containing information about our donors and/or prospects will be carefully protected by The Washington Humane Society, and will be irrevocably destroyed when no longer needed.

4. Information on our partners (i.e. our mailing list or donor giving records) is only given to persons who need such information to perform their assigned duties for The Washington Humane Society. This includes companies who prepare mailings, analyze and append data, visit donors on our behalf, or other uses related to the fulfillment of The Washington Humane Society's purposes.

5. Any documents containing information on donors or prospects that is used outside of The Washington Humane Society offices will be marked "Confidential."

6. Any outside source receiving The Washington Humane Society's mailing list must agree to the following terms:

• The names and addresses contained in the data file will only be used for the specified project;
  
• The electronic file will not be forwarded electronically to any other person other than for the purpose of completing the agreed-upon project;
  
• No archival paper or electronic copies of the data file will be made before, during or after execution of the project;
  
• The file containing the names and addresses will be irrevocably destroyed after completion of the project; and
  
• All data or medium (i.e. magnetic tapes) that is not irrevocably used in the course of completing the project will be returned in a timely manner.
  

The Washington Humane Society operates under the assumption that any donor or donor prospect has the right to review his or her record maintained by our organization.